eGP Portal: How to Register and Apply for Government Tenders in Kenya Digital Procurement

The Government has been transforming how public procurement works to promote transparency, efficiency, and equal opportunities. The government launched an online Electronic Government Procurement (eGP) Portal. This system shall become the central platform for publishing, managing, and awarding government tenders in Kenya.

If you are a supplier, SME, or entrepreneur looking to do business with the government in 2025, understanding how to use the eGP Portal is important. This guide will show you step by step how to register, find tenders, and submit winning bids.

Step 1: Registering on the eGP Portal

To access tenders on the eGP Portal, you first need to register your business.

Here’s the process:

1. Go to the eGP Portal website – Accessible through the official Public Procurement Information Portal or directly from eCitizen.

2. Create an Account – Use your KRA PIN (mandatory for all businesses in Kenya) and company registration details.

3. Provide Contact Information – Email and phone number for communication.

4. Upload Required Documents – Such as tax compliance certificate, company registration certificate, and any sector-specific licenses.

5. Confirm & Activate – Once verified, you’ll receive access to the supplier dashboard.

Pro Tip: Make sure your KRA details are up to date. Incomplete or mismatched records are a common reason for failed registration.

Step 2: How to Find Tenders on the eGP Portal

After registration, log into your dashboard.

Here’s how to navigate:

• Browse Tender Categories – e.g., ICT, construction, supply of goods, consultancy.

• Use Search & Filters – Narrow down tenders by closing date, value, or category.

• Download Tender Documents – Carefully review the instructions and requirements.

The platform updates daily, so suppliers should check frequently or set alerts.

Step 3: Submitting a Bid on eGP

Submitting bids through eGP is 100% digital.

The process includes:

1. Prepare Your Proposal – Include company profile, technical details, and financial bid.

2. Upload Documents – Scanned copies of compliance certificates, bid security, and forms.

3. Check Deadlines – The system automatically blocks late submissions.

4. Pay Tender Fees – Some tenders require a non-refundable application fee via mobile money or bank.

5. Submit Online – You’ll receive a digital confirmation once your bid is received.

Benefits of Using the eGP Portal

Why should suppliers embrace this system?

• Transparency – Reduces corruption and favoritism.

• Efficiency – No paperwork, no queues.

• Accessibility – SMEs across Kenya can participate fairly.

• Cost-Effective – Saves time and resources.

Challenges and Tips for SMEs

While the system is efficient, some suppliers face challenges such as:

• Poor Internet Connectivity – Always prepare and upload documents early.

• Incomplete Documentation – Double-check tax and compliance certificates.

• Lack of Familiarity – New users should attend training sessions by the Public Procurement Authority.

Tip: Always monitor your email and SMS for updates. Most disqualifications happen due to missed communications or deadlines.

Conclusion

The Kenya eGP Portal is a game-changer for government procurement in 2025. With more tenders moving online, SMEs and entrepreneurs must adapt quickly to benefit from the billions spent annually on goods, works, and services.

Whether you’re in construction, ICT, healthcare, or supply of goods, the eGP system gives you a fair chance to compete. Start today—register, explore, and bid confidently.