Follow these ten steps to register and participate for government tenders and contracts in Kenya 2024
- Ensure that your business is duly registered in Kenya. This may involve registering your business with the Registrar of Companies or the relevant government agency.
Obtain a Business Identification Number (BIN):
- Obtain a Business Identification Number (BIN) from the Kenya Revenue Authority (KRA). This is a unique identifier for your business and is often a requirement for tendering.
Compliance with Tax Obligations:
- Ensure that your business is tax-compliant. This includes obtaining a Tax Compliance Certificate (TCC) from the KRA. Government entities often require proof of tax compliance from businesses participating in tenders.
- Register as a supplier with the relevant government procurement entity. In Kenya, this may involve registering on the Integrated Financial Management Information System (IFMIS) platform. IFMIS is used by government ministries, departments, and agencies to manage financial transactions, including procurement.
Complete the Necessary Documents:
- Prepare and submit the required documents for supplier registration. This may include company profiles, audited financial statements, and other relevant documentation.
- Some government entities may require vendors to undergo a prequalification process. This process assesses the capacity and capability of the vendor to undertake specific types of projects.
Monitor Tender Opportunities:
- Regularly check tender opportunities on government tender portals, websites of specific ministries, and the tenders.co.ke platform. .
Submit Tender Documents:
- When you identify a tender opportunity, carefully review the tender documents and requirements. Prepare and submit the necessary documents before the deadline.
Attend Pre-Bid Meetings (if applicable):
- Some tenders may have pre-bid meetings where potential bidders can seek clarification on the tender requirements. Attendance at these meetings may be beneficial.
Follow the Procurement Process:
- Participate in the evaluation and procurement process according to the guidelines provided in the tender documents.
It is advisable to thoroughly review the tender documents and seek guidance from the relevant procurement offices. Keep in mind that specific requirements and processes may vary depending on the government entity and the nature of the tender.