How do I win NGO tenders in Kenya?

Understand the tender requirements, research the NGO, prepare a clear and detailed proposal, and submit on time while following up appropriately.

Where can I find NGO tenders in Kenya?

NGO tenders can be found on official NGO websites, specialized online platforms, and tender databases that aggregate NGO procurement opportunities.

What should be included in an NGO tender proposal?

Include your company background, technical approach, project timeline, deliverables, and transparent cost breakdown to demonstrate capability and professionalism.

Does researching the NGO really help in winning tenders?

Yes, tailoring your proposal to the NGO's values, past projects, and mission significantly increases your chances of winning the tender.

Four ways to win NGO tenders in Kenya

Winning NGO tenders in Kenya can be a game-changer for business. With the right approach, preparation, and knowledge of the tendering process, you can increase your chances of success. This guide outlines four proven ways to win NGO tenders in 2025.

1. Understand the Tender Requirements Thoroughly

Before applying, carefully review the tender document. NGO tenders often have specific requirements, including:

Scope of work
Eligibility criteria
Submission deadlines
Required documents such as business registration, tax compliance certificates, or CR12/CR13 forms

Ensure your business meets all criteria. Missing or incorrect documents can lead to disqualification. Understanding the requirements thoroughly also helps you tailor your proposal to meet the NGO’s exact needs.

2. Research the NGO and Its Past Projects

Every NGO has unique goals, mission, and values. Before submitting a bid:

Study the NGO’s mission and vision statements
Review their previous projects and procurement history
Identify ways your services align with their objectives

This research allows you to craft a tailored proposal that addresses the NGO’s specific needs. Highlighting how your business can support their mission can set you apart from competitors.

3. Prepare a Clear and Detailed Proposal

A well-prepared proposal is critical. Focus on clarity, detail, and professionalism:

Company background: Showcase relevant experience
Technical approach: Explain your methods and deliverables
Timeline and milestones: Demonstrate effective project planning
Cost breakdown: Provide a transparent and competitive budget

Include success stories or previous projects if applicable. This adds credibility and builds confidence in your ability to deliver.

4. Submit On Time and Follow Up

Meeting deadlines is essential:

Submit your tender online or physically depending on the NGO’s instructions
Double-check all required documents are included
Follow up politely to confirm receipt

Timely submission shows professionalism and reliability. NGOs often favor vendors who demonstrate consistency and good communication skills.

Bonus Tips for Winning NGO Tenders

Track tender announcements on NGO websites and procurement platforms
Stay updated on sector-specific requirements
Build relationships with NGO officers and attend pre-bid meetings if available
Invest in a professional email domain (e.g., This email address is being protected from spambots. You need JavaScript enabled to view it.) for credibility

Remember this:

Winning NGO tenders in Kenya 2025 is achievable for SMEs with preparation, research, and professionalism. Follow these four strategies, stay updated on opportunities, and submit high-quality, tailored proposal