The tender application process is a structured procedure that ensures fairness and transparency for businesses and organizations seeking government or private contracts. Below is a simplified guide to help SMEs and entrepreneurs understand how to apply successfully.
1. Identifying the Tender Opportunity
The first step is to identify a tender opportunity that aligns with your business’s products or services. You can find open tenders on:
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Government portals such as the Public Procurement Information Portal (PPIP)
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Newspapers and official gazettes
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Private tender platforms like our website and mobile apps
2. Reviewing Tender Requirements
Every tender has its own set of requirements. Typical documents include:
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Business registration certificate
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Valid KRA tax compliance certificate
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Audited financial statements
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Past performance records
Carefully check the tender document to ensure you meet all the requirements before proceeding.
3. Preparing the Application
Fill in the tender application form completely and attach the required supporting documents. Accuracy is crucial — incomplete or misleading information may lead to automatic disqualification.
4. Submitting the Application
Tender submission can be:
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Online: Through e-procurement portals
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Manual: Dropping physical documents at designated tender boxes
Always submit before the stated deadline, as late applications are rejected automatically.
5. Tender Evaluation
Once submitted, the tender evaluation committee reviews all applications. Evaluation involves two stages:
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Technical evaluation: Checking compliance with requirements
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Financial evaluation: Comparing prices and value-for-money
6. Awarding the Tender
If successful, you will receive a notification of award. At this stage, you must:
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Sign the official contract
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Provide a performance bond (if required)
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Begin preparations for service delivery or project execution
✅ Pro Tip: Always keep copies of your submitted documents and monitor official communication channels for updates. Missing communication is one of the most common reasons businesses lose opportunities.
